Invoice Sample | Invoice Examples

Save Time and Money with an Invoice Sample

Are you in need of an invoice sample that can help simplify your business and make it easier to get paid for the goods or services you provide? Have you considered borrowing a sample from the thousands of available invoice templates online? When creating an invoice for your business, you don’t need to spend hours creating your own, especially when there are ready-to-use samples available directly over the Internet, usually at no cost to you. In this article we will briefly describe what an invoice is, and show you what type of information should be included on your invoice when you’re ready to go to print.

What Is an Invoice Sample and What Is It Used For?

An invoice is one of the most necessary tools for any business, whether product or service oriented. In essence, an invoice serves as a legally binding document provided to the customer as a record of either products they have purchased or services rendered. Simply put, if you want to get paid, you’ll need an invoice.

An invoice is a detailed, written record of a bill, showing the customer exactly how much he or she owes and for what. As the vendor or service provider, you will need to keep a copy of each invoice you deliver as a record of your sales and income, while the customer will also need to retain a copy as a record of their expenses. Invoices are typically delivered to the customer at the time goods or services are delivered, however, you can choose to send the document separately.

What Should Be Included on an Invoice Sample?

When searching for an invoice sample online, you’ll want to make sure the document contains the necessary information pertinent to your type of business, but in general, a quality invoice will usually be broken down into three parts—header, body and footer—and will contain at least the following information:

Invoice Part One: Header

The header or top portion of the invoice should contain at least the following information:

• Your Business Name and Contact Information. Sometimes referred to as “letterhead” the top portion of your invoice should include the name of your business and your contact information, including address, telephone number, email address and website.

• The Words “Invoice” and the Invoice Number. Naturally, the word “invoice” should appear somewhere near the top of the document, with an invoice number for tracking and tax purposes.

• The Date. Always include a space for the date on your invoice.

• Customer’s Name and Contact Information. A space on which you will write or type the customer’s name, address and phone number is essential.

• Payment Terms. Terms of payment should be clearly laid out near the top of the document.

Invoice Part Two: The Body

The body of the invoice is where you will include a detailed description of the goods or services you are providing, including an individual breakdown of each item and its cost.

Invoice Part Three: Footer

The bottom portion of the invoice, also known as the footer, should contain spaces to list all of the following:

A subtotal of all the goods or services purchased.
Tax, if applicable
The final total
Payment instructions
Comments

The business invoice is a vital part of any company, serving as a means to get paid for the goods or services you provide, so when searching online for a quality invoice sample be sure it includes, at minimum, all of the above-mentioned items and language.